Office technology for Oklahoma law firms covers a range of software, applications, and equipment that help lawyers stay organized and run their practices more efficiently.
The solutions included in this article tackle the mundane but necessary procedures like document sharing and assembly, file organization, faxing, and time-tracking.
This way, attorneys are free to craft arguments, do legal research, hone their persuasion skills, and pursue other undertakings that are core elements of a successful practice.
Time-Tracking Software
Keeping track of time and billing for clients is time-consuming, but necessary. Programs like Rocket Matter allow attorneys to track their time and invoice clients using their web browser while TimeSolv has an easy-to-use app that automates time trackings and client billing.
File Sharing Applications
Some case files are too large to share via email, even when they are zipped to be as compact as possible. Cloud-based file sharing applications allow lawyers to view their documents from any Internet-enabled device and designate certain folders as ‘shared,' so sending large PDFs and media files to other attorneys is quicker and more convenient.
The most popular applications include:
Organizational Software
Staying organized is critical to a lawyer’s success, which is why a good, flexible, and portable digital organizer is a huge asset. One of the most popular options is Evernote, which works on practically all systems. Browser plugins allow entire websites to be clipped and archived for later retrieval. The mobile app allows busy lawyers on the go to take pictures and capture audio files, which will be accessible later on their desktop PC at the office.
Another popular asset management software is Bynder, which creates, manages, and distributes materials.
Online Fax Services
Virtual fax services that can send and receive faxes make it possible to dispense with a physical machine and make the office go even more paperless. One of the most popular programs is eFax, which can apply an electronic signature to all outgoing documents and has a mobile app that supports faxing on the go.
Another widely-used option is MyFax, which has corporate packages that are compliant, secure, and scalable by use.
Bottom Line
Office technology delivers a myriad of benefits to Oklahoma law offices. Gone are the days when secretaries spent hours printing documents and manually redacting them when Adobe Acrobat does the same job in less than an hour.
Practice management and document automation software, along with billing and time management technologies, help lawyers focus on their core strengths without compromising the firm’s profitability.
What technologies are regularly used in your law office? What tasks do they specifically address? Let us know your thoughts in the Comments box below.
To follow up on the tips introduced in this article, download your complimentary IT Security Checklist for Oklahoma Law Firms while it is still available.
You must be logged in to post a comment.