Cloud computing is gaining popularity across most professions today, but CPAs are particularly receptive to its benefits, which include:
- Fast implementation: There is no software to install, so applications are up and running in minutes.
- Easy access: All that’s needed to access the cloud resources is an Internet connection and computer or web-enabled mobile device.
- Lower costs: Most cloud services providers allow users to pay as they go instead of purchasing a license for an annual fee.
- Reduced maintenance costs: The supplier maintains the servers and their software, so there is no added hardware to purchase or maintain.
- Easier disaster recovery: Cloud services providers have redundant backup systems so that the firm’s data is replicated in a separate location in the event of fire, flood, or similar disaster.
Oklahoma CPAs use cloud computing for several mission-critical functions that were previously accomplished through less secure and less reliable means. They include file storage, data protection, email solutions, among others.
File Storage
When files, applications, and data are stored online in the cloud, there is no need to buy and set up expensive hardware on site, or engage additional IT staff to support it.
CPAs can access necessary information at any time and from anywhere as Internet access and a web-enabled device are all that’s needed to connect to the cloud server. This versatile work environment makes it easier to expand the hours that CPAs are available for client support.
Data Protection
At one time, data was backed up via tape on site, a process that required specialized resources within the company or support from a service provider. The provider saw to it that a safe and proper schedule was followed.
If the data needed to be retrieved, it was a time-consuming project that needed expert support. If the office was struck by fire or natural disaster, the information on the tapes could be lost forever.
Now, Oklahoma CPAs use the cloud to backup information and keep it secure. Thanks to a redundant backup system, if the main server goes down, one of the backups steps in as the primary source of data. This way, data remains safe, secure, and accessible.
A cloud-based email system serves the needs of a busy CPA office more effectively and efficiently than an in-house system. All accounting firms are required to store email correspondence according to regulatory guidelines, and cloud solutions offer both superior security levels and complete backup capabilities. They are more reliable than in-house systems and less expensive to manage.
Access Files Remotely
One of the biggest benefits presented by cloud computing is the ability to access company and client files from anywhere and share it across multiple remote locations. Data is not physically stored in a central location, so it can be retrieved and used anywhere that an Internet connection exists.
This feature is especially useful for firms with multiple branch offices, as it makes information sharing much more efficient.
Bottom Line
Cloud computing has been highly beneficial for Oklahoma CPAs because it supports business continuity, makes data universally available, and makes it easier to protect and store information according to industry guidelines. The possibilities it represents for CPA firms are vast in an industry where more efficient services are needed at a lower cost.
Does your CPA office use the cloud for any of its operational functions? If so, have you noticed an advantage over the previous system? Let us know your thoughts in the Comments box below.
And to follow up on the tips introduced in this article, be sure to download your free Information Technology Guide for Oklahoma City CPAs.
You must be logged in to post a comment.